Construction Administrative Assistant
DEEM LLC DEEM LLC Fishers, IN Fishers, IN Full-time Full-time $20 - $24 an hour $20 - $24 an hour 1 day ago 1 day ago 1 day ago
Summary:
DEEM, LLC is seeking a detail-oriented and organized Construction Administrative Assistant to join our refrigeration team.
The ideal candidate will provide essential administrative support to our construction department, ensuring smooth operations, effective communication, and efficient project management.
This role requires exceptional multitasking skills, strong communication abilities, and a commitment to maintaining accurate records and documentation.
We need an individual who can complete tasks quickly and accurately to support the fast-paced nature of our projects.
DEEM, LLC is a commercial mechanical and electrical company offering HVAC, Plumbing, Electrical, Refrigeration, Industrial Piping, Building Automation, and Sheet Metal Installation and services.
We are centrally located in Indianapolis, Indiana with satellite offices throughout the Midwest down to the southeastern United States.
Key
Responsibilities:
Documentation Management:
Assist in preparing, organizing, and maintaining construction documents, including contracts, permits, plans, specifications, and correspondence.
Coordinate document distribution to project stakeholders and ensure timely retrieval and filing of updated documents.
Maintain digital and physical filing systems for easy access to essential construction records.
Communication and Correspondence:
Act as a central point of contact for internal and external communication, relaying messages, inquiries, and updates to appropriate team members.
Draft, proofread, and edit construction-related correspondence, reports, and presentations.
Facilitate effective communication among project team members, subcontractors, suppliers, and clients.
Project Coordination:
Track and monitor in detail the development of assigned projects Collaborate with project managers to monitor project progress, update timelines, and ensure adherence to established schedules.
Procurement Support:
Assist with procurement activities, including sourcing and obtaining quotes for materials, equipment, and services from vendors and subcontractors.
Maintain accurate records of purchase orders, delivery schedules, and invoices, and reconcile discrepancies as needed.
Administrative Support:
Provide general administrative assistance to the refrigeration department
Qualifications:
High school diploma or equivalent; associate degree or relevant certification preferred.
Proven experience in administrative roles, preferably within the construction or related industry.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
Excellent written and verbal communication skills, with attention to detail and accuracy.
Familiarity with construction terminology, processes, and documentation is a plus.
Ability to work independently and collaboratively in a fast-paced, team-oriented environment.
Positive attitude, adaptability, and a willingness to learn and take on new challenges.
Must have a clean driving record and possession of valid driver's license.
Must be willing and able to pass a drug screen and background check.
Benefits:
Medical / Dental / Vision Insurance Paid Vacation (PTO - up to 3 weeks, based on number of years of industry field experience) Six Paid Holidays Life Insurance Short Term and Long Term Disability Insurance 401k with Generous Company Match Job Type:
Full-time Pay:
$20.
00 - $24.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Ability to commute/relocate:
Fishers, IN 46037:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
Desired Pay:
Experience:
Administrative Assistance:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Summary:
DEEM, LLC is seeking a detail-oriented and organized Construction Administrative Assistant to join our refrigeration team.
The ideal candidate will provide essential administrative support to our construction department, ensuring smooth operations, effective communication, and efficient project management.
This role requires exceptional multitasking skills, strong communication abilities, and a commitment to maintaining accurate records and documentation.
We need an individual who can complete tasks quickly and accurately to support the fast-paced nature of our projects.
DEEM, LLC is a commercial mechanical and electrical company offering HVAC, Plumbing, Electrical, Refrigeration, Industrial Piping, Building Automation, and Sheet Metal Installation and services.
We are centrally located in Indianapolis, Indiana with satellite offices throughout the Midwest down to the southeastern United States.
Key
Responsibilities:
Documentation Management:
Assist in preparing, organizing, and maintaining construction documents, including contracts, permits, plans, specifications, and correspondence.
Coordinate document distribution to project stakeholders and ensure timely retrieval and filing of updated documents.
Maintain digital and physical filing systems for easy access to essential construction records.
Communication and Correspondence:
Act as a central point of contact for internal and external communication, relaying messages, inquiries, and updates to appropriate team members.
Draft, proofread, and edit construction-related correspondence, reports, and presentations.
Facilitate effective communication among project team members, subcontractors, suppliers, and clients.
Project Coordination:
Track and monitor in detail the development of assigned projects Collaborate with project managers to monitor project progress, update timelines, and ensure adherence to established schedules.
Procurement Support:
Assist with procurement activities, including sourcing and obtaining quotes for materials, equipment, and services from vendors and subcontractors.
Maintain accurate records of purchase orders, delivery schedules, and invoices, and reconcile discrepancies as needed.
Administrative Support:
Provide general administrative assistance to the refrigeration department
Qualifications:
High school diploma or equivalent; associate degree or relevant certification preferred.
Proven experience in administrative roles, preferably within the construction or related industry.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
Excellent written and verbal communication skills, with attention to detail and accuracy.
Familiarity with construction terminology, processes, and documentation is a plus.
Ability to work independently and collaboratively in a fast-paced, team-oriented environment.
Positive attitude, adaptability, and a willingness to learn and take on new challenges.
Must have a clean driving record and possession of valid driver's license.
Must be willing and able to pass a drug screen and background check.
Benefits:
Medical / Dental / Vision Insurance Paid Vacation (PTO - up to 3 weeks, based on number of years of industry field experience) Six Paid Holidays Life Insurance Short Term and Long Term Disability Insurance 401k with Generous Company Match Job Type:
Full-time Pay:
$20.
00 - $24.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Ability to commute/relocate:
Fishers, IN 46037:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
Desired Pay:
Experience:
Administrative Assistance:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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